GUIDEBOOK

PLANNING A SUMMER PARTY

Name: FINE&BRIGHT | Events made in Berlin GmbH
Address: Bessemerstraße 80, Berlin, 12103, DE
Telephone: +49 30 202 389 530

Planning a summer party – The ultimate guide for companies, clubs, and events

A summer party is more than just a casual get-together – it's the perfect opportunity to bring employees, customers, or partners together in a relaxed atmosphere, show your appreciation, and create emotional experiences. Whether it's a company summer party, employee party, anniversary, customer event, or club celebration: with the right planning, a barbecue evening can become a real event.

In this guide, we show you what is important when planning a summer party – from location and technology to program and infrastructure to safety and bad weather alternatives. FINE&BRIGHT is happy to support you from the initial idea to the complete implementation.

What kind of summer party are you planning?

Before you start planning the details, you should be clear about the purpose of your summer party and who it is intended for: Do you want to thank your employees, cultivate customer relationships, celebrate an anniversary, or simply enjoy the summer together? A relaxed barbecue in the garden has different technical and logistical requirements than a large company summer party with a stage, live band, host, and show program.

We can help you develop the right overall technical and organizational concept—tailored to the number of participants, location, budget, and desired atmosphere.

Below you will find all the other planning steps for your summer party: from choosing the location to sound, lighting, and stage technology, power supply, and weather protection to catering, staff, security, and decoration. This will help you keep track of everything and ensure that your summer party is professionally organized, safely implemented, and an unforgettable experience for all guests.

We are happy to assist with planning and implementation.

Sommerfest in Berlin mit professioneller Licht- und Tontechnik von FINE&BRIGHT

Consulting for your summer event

+49 30 202 389 530
mail@fub.events

Aufbau einer mobilen Bühne für Firmenveranstaltung inklusive PA-Anlage und LED-Beleuchtung

Indoor or outdoor event?

First, you need to ask yourself: Will your summer party be held outdoors or indoors?

Outdoor summer party

An outdoor summer party offers plenty of space, a natural atmosphere, and flexible design options. Important factors here include:

Weather protection (tents, stage roofing, side tarpaulins)
Power supply (generators, construction power, distribution)
Sound system for open areas
Lighting for evening events
Permits, noise protection, safety concepts

Indoor summer party

With halls, lofts, or event locations, there are no weather risks, but acoustics, room lighting, and admission logistics play a greater role. Here, professional sound, lighting, and video concepts ensure a good atmosphere and clarity.

What technology is needed for a summer party?

Depending on the size and program, different types of equipment are used:

Sound technology

For speeches, moderation, bands, or DJs:

PA system appropriate for the number of visitors
Wireless microphones, headsets
Monitor systems for live acts
Background music for lounge and reception areas

Lighting technology

For atmosphere and orientation:

Ambient lighting for trees, facades, tents
Stage lighting for shows and speeches
Decorative lighting (fairy lights, LED spots, floor spots)
Emergency and safety lighting

Stages & Canopies

Podiums for speeches and presentations
Covered stages for live music
Dance floors, grandstands, podium landscapes

Video Technology & Displays

LED walls or large screens for presentations
Cameras and image mixing for large events
Livestream for hybrid summer festivals

Full-Service Eventtechnik für Sommerfest: Bühne, Ton, Licht, Strom und Betreuung vor Ort

What program is planned?

The planned supporting program determines the technical design:

Summer party with DJ or band
Moderated company speech or awards ceremony
Games, team building, show acts
Presentations, product launches
Public viewing or sports broadcasts

Each type of program has different requirements in terms of sound, lighting, stage, and direction.

Bad weather and safety plans

A professional summer party always needs a plan B:

Rain and storm plans
Wind protection for stages and tents
Emergency power supply
Escape routes, fire protection, first aid
Noise protection and resident requirements

We are happy to advise you and draw up bad weather and safety plans.

Additional services for a successful corporate event – everything from a single source

In addition to event technology, other services play a decisive role in the success of your event. On request, we not only take care of lighting, sound, video, and stage technology, but also coordinate all related areas together with our trusted partners:

Catering for receptions, dinners, or parties,
Security for admission, backstage, and event safety
Cleaning for pre-event, interim, and final cleaning
Hostesses and service staff for accreditation, support, and guest management,
Rental furniture and interior design for lounges, conferences, trade fairs, or galas
Floristry and decoration for brand staging and interior design

Thanks to our network of experienced service providers, we can take care of the entire event management process for you on request—from initial planning and coordination of all trades to on-site implementation. This means you have a single point of contact and can concentrate fully on your content and guests, while FINE&BRIGHT takes care of the overall technical and organizational management.

Catering, Dekoration, Mietmöbel und Floristik für Firmenevents in Kombination mit Eventtechnik

Event agency services from FINE&BRIGHT

As an experienced event service provider, we offer comprehensive support:

Consulting & conception
Location check & planning
Lighting technology, sound technology, stage technology, video technology
Logistics, setup and dismantling
Support during the event
Security and permit management

Whether in Berlin, throughout Germany, or across Europe, FINE&BRIGHT organizes corporate events of all sizes reliably, professionally, and to the highest quality standards.

Checklist: What should be considered when planning a summer event?

Type of event: conference, anniversary, product launch, networking, party
Target audience & number of participants
Indoor or outdoor event
Location available or assistance with finding a location required
Program: Speeches, presentations, show acts, panels, music, party
Technical requirements: Stage, sound, lighting, video, LED wall, streaming, projection
Microphones: Handheld microphones, headsets, lavalier, interpreting technology
Content & direction: Schedules, presentations, playbacks, timing
Infrastructure: Electricity, internet, rigging, suspension points
Equipment: Furniture, lounges, trade fair construction, decoration, floristry
Catering: Reception, breaks, dinner, bar, food trucks
Staff: Hostesses, stagehands, technicians, service
Safety: Security, escape routes, permits
Cleaning & logistics
Budget and schedule
Support during the event and dismantling