GUIDEBOOK
PLAN A COMPANY EVENT
Guide: Planning a company event – the most important topics at a glance
A successful company event starts with good planning. Whether it's a summer party, anniversary, conference, product presentation, or Christmas party – this guide will help you think through all the relevant topics in a structured way and ensure you don't forget anything important. From choosing the location to technology, schedule, and program to catering, security, and service: we show you what matters and which questions you should ask yourself early on.
FINE&BRIGHT accompanies you not only as a technical service provider, but also as a consulting partner. With our experience from conferences, trade fairs, corporate events, galas, and international productions, we are happy to support you in the entire planning of your corporate event – from the initial idea to the implementation on site.
What kind of corporate event are you planning?
First, you need to be clear about the goal of your event: Is it about information, motivation, brand presentation, or entertainment? A conference requires a different technical infrastructure than a gala, and a get-together requires different solutions than a party or product launch. We help you develop the right technical concept for your event format—tailored to your target audience, budget, and desired effect.
Below you will find all the details on further planning steps for your corporate event—from the location, technology, schedule, and program to catering, staff, security, and decoration. This will help you keep track of everything and ensure that your event runs smoothly, professionally, and is unforgettable.
We are happy to assist with planning and implementation.
Consulting for your company event
+49 30 202 389 530
mail@fub.events
Indoor or outdoor event?
Whether it's a company party in a hall, conference center, or industrial loft—or a summer party, roadshow, or open-air event:
Indoor events require precise planning of acoustics, lighting, stage construction, and presentation technology. Room size, ceiling heights, suspension points, and existing power connections play a central role here.
Outdoor events place additional demands on weather resistance, wind loads, power supply, permits, and sound insulation. Here, we provide weatherproof sound systems, stable stages, emergency power concepts, and secure cabling.
Finding the right location – we advise you
Do you already have a location or are you still looking for the perfect venue? Many locations seem ideal at first glance, but have technical limitations: limited suspension points, noise protection requirements, limited power supply, or complex access routes.
We check locations in advance from a technical perspective, advise you on your selection, and take care of all coordination with trade fair companies, event locations, and hall operators.
Program & schedule – what technology is required?
Your program determines the technology:
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Speeches, lectures, panels → sound reinforcement, wireless microphones, presentation technology
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Product presentations & brand staging → stages, lighting design, LED walls, projection
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Galas & shows → effect lighting, sound systems, control technology
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Parties & live acts → powerful PA systems, DJ equipment, dynamic lighting
We develop a customized technical setup for you that is precisely tailored to the schedule of your corporate event.
Additional services for a successful corporate event – everything from a single source
In addition to event technology, other services play a decisive role in the success of your event. On request, we not only take care of lighting, sound, video, and stage technology, but also coordinate all related areas together with our trusted partners:
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Catering for receptions, dinners, or parties,
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Security for admission, backstage, and event safety
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Cleaning for pre-event, interim, and final cleaning
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Hostesses and service staff for accreditation, support, and guest management,
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Rental furniture and interior design for lounges, conferences, trade fairs, or galas
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Floristry and decoration for brand staging and interior design
Thanks to our network of experienced service providers, we can take care of the entire event management process for you on request—from initial planning and coordination of all trades to on-site implementation. This means you have a single point of contact and can concentrate fully on your content and guests, while FINE&BRIGHT takes care of the overall technical and organizational management.
Supporting program & atmosphere
Whether networking, dinner, award ceremony, or after-show party—the atmosphere determines the success of your event. With targeted lighting design, high-quality sound technology, and well-thought-out stage architecture, we create emotional spaces that support your message and inspire your guests.
Event agency services from FINE&BRIGHT
As an experienced event service provider, we offer comprehensive support:
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Consulting & conception
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Location check & planning
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Lighting technology, sound technology, stage technology, video technology
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Logistics, setup and dismantling
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Support during the event
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Security and permit management
Whether in Berlin, throughout Germany, or across Europe, FINE&BRIGHT organizes corporate events of all sizes reliably, professionally, and to the highest quality standards.
Checklist: What should be considered when planning a corporate event?
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Type of event: Conference, anniversary, summer party, product launch, Christmas party, networking event, party
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Target audience & number of participants
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Indoor or outdoor event
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Location available or assistance with finding a location required
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Program: Speeches, presentations, show acts, panels, music, party
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Technical requirements: Stage, sound, lighting, video, LED wall, streaming, projection
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Microphones: Handheld microphones, headsets, lavalier, interpreting technology
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Content & direction: Schedules, presentations, playbacks, timing
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Infrastructure: Electricity, internet, rigging, suspension points
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Equipment: Furniture, lounges, trade fair construction, decoration, floristry
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Catering: Reception, breaks, dinner, bar, food trucks
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Staff: Hostesses, stagehands, technicians, service
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Safety: Security, escape routes, permits
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Cleaning & logistics
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Budget and schedule
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Support during the event and dismantling
Plan your corporate event with FINE&BRIGHT
Are you planning a corporate event and want to play it safe?
We support you from the initial idea to the final applause – with experience, creativity, and modern event technology.
FINE&BRIGHT – Event technology for corporate events, conferences, galas, product launches, and corporate events.
We are happy to assist with planning and implementation.
Contact us for a no-obligation consultation and a personalized quote!
